LIVE FUEL STATION OPERATING SYSTEM

Every litre.
Every shift.
Every rupee.
Under control.

Manage fuel stock, pump readings, sales, shifts, payments, credit customers, expenses and profitability from one connected platform.

Built for single petrol pumps & multi-station fuel networks.
Tank to Sale Reconciliation
Shift & Cash Control
Multi-Station Dashboard
Petrosoft365 Logo
Dashboard
Stations
Tanks & Dips
Pumps & Meters
Fuel Sales
Shifts
Credit Accounts
Purchases
Lubricants
Cash Control
Expenses
DSR & Analytics
Today's Sales
₹8,42,650
+14.2% vs yesterday
Litres Dispensed
11,842 L
Active Shifts
Petrol Stock
18,640 L
73% Capacity
Diesel Stock
32,480 L
81% Capacity
Cash Pending
₹1,26,400
Shift B Open
Credit Due
₹3,85,700
3 Overdue
Petrol Tank 01 Healthy
Cap: 20,000 L 14,620 L (73%)
Petrol Tank 02 Reorder Soon
Cap: 15,000 L 4,020 L (27%)
Diesel Tank 01 Healthy
Cap: 30,000 L 24,300 L (81%)
Diesel Tank 02 Monitor
Cap: 20,000 L 8,180 L (41%)
Today's Hourly Dispensed Sales Live Meter Sync
Live Operational Alerts 4 Action Needed
Petrol Tank 02 below reorder level
Nozzle 06 meter reading mismatch
Shift B cashier settlement pending
3 Fleet credit accounts overdue
END-TO-END FUEL RETAIL OPERATING SYSTEM

One platform for the complete fuel journey.

01. Purchase
02. Receive
03. Store
04. Dispense
05. Sell
06. Collect
07. Reconcile
08. Report
ZERO SHRINKAGE & COMPLETE CONTROL

Fuel retail leaves very little room for error.

Small differences in tank stock, nozzle meter readings, shift cash and fleet credit can quickly turn into massive monthly operational losses. Petrosoft365 connects every drop from tank to settlement.

Fuel Stock Variance

Unmonitored tank shrinkage, evaporation & dip discrepancies eat directly into gross margins.

Shift Cash Differences

Unmatched opening/closing cash, unrecorded expenses & delayed cashier deposits create leaks.

Credit Customer Leakage

Fleet drivers exceeding unapproved limits and delayed invoice payment collections kill cash flow.

Manual DSR Paperwork

Hours spent calculating daily sales reports on paper register sheets leads to audit risk.

LIVE FORECOUR VISIBILITY

See your station exactly as it is operating.

Click on any dispenser pump or underground tank to view real-time meter readings, current stock, active nozzle telemetry, and sales value.

Interactive Station Layout Grid
Underground Tank
Tank 01 — Petrol
14,620 L Available
Underground Tank
Tank 02 — Diesel
24,300 L Available
Dispenser Island
Pump 02 — Multi-Nozzle
Status: Active Dispensing
Dispenser Island
Pump 03 — Hi-Speed Diesel
Status: Active Dispensing
Cash Counter
Manager Office
Shift B Open
Non-Fuel Bay
Lube & Oil Store
142 Items In Stock

Pump 02 Telemetry

Active Dispensing
Fuel Product: Diesel (HSD)
Nozzle ID: Nozzle 04
Opening Meter Reading: 1,245,842.6 L
Current Meter Reading: 1,248,224.3 L
Shift Litres Dispensed: 2,381.7 L
Total Sales Amount: ₹2,14,353
TANK MANAGEMENT & DIP RECONCILIATION

Know exactly what is underground.

Track physical dip readings, water levels, temperature and tanker receipts against sales meter readings to catch fuel loss, shrinkage, or dispenser calibration issues early.

  • Tank capacity vs actual physical dip comparison
  • Water level dip warning & density check logging
  • Automatic expected stock calculation after every shift
AUTOMATED TANK STOCK RECONCILIATION FORMULA
OPENING 14,200 L
+
RECEIVED 12,000 L
SOLD 11,580 L
EXPECTED STOCK vs PHYSICAL DIP 14,620 L Expected
Variance: +12 L (Normal)
CASH CONTROL & SHIFT SETTLEMENT

Know where every rupee should be.

Eliminate cashier leaks and manual registry errors. Compare opening cash balance, fuel cash sales, credit collections, and petty cash vouchers against physical denomination counts during shift handover.

Expected Shift Cash Total: ₹2,84,520
Physical Cash Counted: ₹2,83,970
Audit Status: ⚠️ Shortfall: -₹550 (Pending Manager Audit)

Shift B Cash Denomination Entry

LIVE CALCULATOR
₹500 Notes ₹2,10,000
₹200 Notes ₹36,000
₹100 Notes ₹31,000
₹50 Notes ₹7,000
Coins & Other ₹5,970
Total Physical Counted: ₹2,83,970
FLEET & CREDIT MANAGEMENT

Sell on credit. Never lose control of it.

Designed for transport companies, fleet owners, commercial accounts, and local contractors. Set strict credit limits, track vehicle-wise fueling, enforce driver OTP authorization, and generate instant consolidated monthly invoices.

Vehicle Level Limits Restrict litres per day per vehicle
Automatic Credit Lock Block dispensing when limit exceeded
Sharma Logistics Pvt Ltd Fleet Account #FLT-9042
Credit Active
CREDIT LIMIT ₹5,00,000
OUTSTANDING ₹3,85,700
AVAILABLE ₹1,14,300
Registered Vehicles (12 Active)
MH-12-Q-4082 (Container 32ft) Diesel 180 L • ₹16,650
MH-14-BT-9901 (Tipper Dumper) Diesel 240 L • ₹22,200
ENTERPRISE MULTI-OUTLET COMMAND

One dashboard. Every fuel station.

Monitor fuel sales, underground tank stock, shift settlements, cash variance and credit balances across your entire station chain in real-time.

Station #01
Pune Highway Plaza
₹8.42 Lakhs Today
82% Stock
Station #02
Mumbai BKC Retail
₹12.80 Lakhs Today
76% Stock
Station #03
Nashik Retail Outlet
₹5.14 Lakhs Today
27% Reorder
Station #04
Satara Express Plaza
₹6.92 Lakhs Today
Shift B Open
Station #05
Nagpur Transit Hub
₹9.10 Lakhs Today
Tank Variance
NETWORK REVENUE TODAY ₹42,38,000
ACTIVE PUMP NOZZLES 38 Nozzles Streaming
AGGREGATE TANK FUEL 1,84,200 Litres
NETWORK HEALTH SLA 99.98% Nominal
FUEL INTELLIGENCE AI

Ask your station. Get the answer.

Query your fuel sales, stock variance, cash differences and credit aging in plain natural language.

Ask Petrosoft AI Intelligence Assistant:
“Why was diesel margin lower this week?”
“Which station has highest stock variance?”
“Show overdue credit above ₹50,000.”
“What was yesterday's cash difference?”
AI DIAGNOSIS SUMMARY:

Click any prompt above to trigger live analytical breakdown of fuel stock, margins, and shift reconciliation!

TAILORED ROLE PERMISSIONS

The right information for every role.

Give your pump operators, cashiers, station managers, accountants, and owners exact interfaces tailored to their daily station tasks.

Station Owner Profitability, multi-station view, cash control, credit limits & AI analytics.
Station Manager Stock receipts, shift closing, dip logs, attendance & tank reconciliation.
Cashier Shift sales settlement, digital payments, cash denomination & receipts.
Pump Operator Opening/closing meter readings, test quantities & shift nozzle logs.
Accountant Purchases, supplier ledgers, fleet invoicing, GST reports & P&L audit.
TAILORED ENTERPRISE PACKAGES

Built for every size of fuel operation.

SINGLE STATION

Essential

Ideal for independent dealer-owned fuel stations looking for digital shift & tank reconciliation.

  • Tank Stock & Dip Reconciliation
  • Pump Nozzle Meter Tracking
  • Shift Opening/Closing & Cash Settlement
  • Daily Sales Report (DSR) Generator
Request Essential Demo
MOST POPULAR FULL OPERATIONS

Professional

Comprehensive fuel station management with fleet credit controls & lube inventory.

  • Everything in Essential
  • Credit Customer & Fleet Limits
  • Supplier Purchases & Density Check
  • Lubricants & Store Inventory
  • GST Reports & Financial Accounting
Request Professional Demo
MULTI-STATION CHAINS

Network Enterprise

Built for multi-station fuel station networks with centralized owner control & AI analytics.

  • Everything in Professional
  • Central Multi-Station Dashboard
  • Fuel Intelligence AI Assistant
  • Cross-Station Credit Management
  • Dedicated Account Manager & API
Contact Enterprise Team
FREQUENTLY ASKED QUESTIONS

Everything you need to know about Petrosoft365.

What is Petrosoft365?

Petrosoft365 is a complete operating system designed for petrol pumps, diesel stations, and fuel station networks to manage tank stock, meter readings, shift cash, credit customers, and DSR reporting.

Can I manage multiple fuel stations?

Yes! Petrosoft365 provides a centralized multi-station owner dashboard to monitor stock, sales, cash, and profit across all your outlets from one screen.

How does underground tank dip reconciliation work?

The system automatically calculates expected stock by subtracting nozzle meter sales from opening stock and tanker receipts, then compares it against physical dip readings to alert you to any variance.

Can it manage credit customers and fleet accounts?

Yes, you can configure vehicle-wise credit limits, track driver transactions, issue automatic credit locks, and generate monthly statement invoices.

READY TO TAKE COMPLETE CONTROL?

Run your fuel station
with complete visibility.

Bring fuel stock, pump meters, sales, shifts, payments, credit accounts, and DSR reports into one connected operating system.

Tank Stock
Pump Meter
Fuel Sale
Cash Settlement
Profitability
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